Careers

Controller/Full Charge Bookkeeper – Boston, MA

Reports To: Chief Operating Officer and Company Owners

Job Type: Full-Time

About Us:

Boston Realty Advisors is a leading regional commercial brokerage business established in 2021 with divisions providing office leasing, investment sales, and financing. We are committed to providing exceptional service to our clients and are looking for a skilled Controller/Full Charge Bookkeeper to join our team and manage our financial operations with precision and integrity.

Job Summary:

The Controller/Full Charge Bookkeeper will be responsible for overseeing and executing all financial activities of the company, including accounting, financial reporting, budgeting, and compliance. This role requires a detail-oriented professional with extensive experience in bookkeeping and financial management, capable of handling all aspects of the company’s financial operations independently.

Key Responsibilities:

  • Financial Management:
    • Oversee and manage all general accounting functions, including accounts payable, accounts receivable, payroll, and general ledger.
    • Ensure timely and accurate monthly, quarterly, and annual financial reporting.
    • Maintain bank accounts by moving funds and initiating wires when needed.
    • Manage ad hoc financial requests.
    • Prepare and distribute weekly reports on new activity and company health.
    • Create Accounts Payable (AP) report and prepare vendor and commission payments.
    • Process Payroll and employee draws.
    • Handle DUA and IRS correspondence and monthly/quarterly filings.
    • Process and record payment of debt obligations.
    • Make monthly journal entries.
    • Track accounts receivable and collaborate with team members to ensure collections.
    • Compile monthly company summaries.
    • Manage prepaid expense and fixed asset worksheets and entries.
    • Review unallocated classes and adjust as necessary.
    • Prepare rent and overhead allocation worksheets and entries.
    • Perform bank reconciliations.
    • Complete monthly financial closings.
  • Managing Accounts Payable and Commission Tracking:
    • Manage the accounts payable process, including reviewing and approving invoices for payment.
    • Ensure timely and accurate payment of all payables.
    • Track and manage commissions for company brokers, ensuring accurate calculation and timely disbursement.
    • Maintain detailed records of commission payments and reconcile discrepancies promptly.
  • Budgeting and Forecasting:
    •  Develop and manage the annual budget in collaboration with the CEO.
    • Monitor and analyze budget variances and provide regular financial forecasts.
  • Cash Flow Management:
    • Monitor cash flow and manage cash position to ensure adequate liquidity.
    • Prepare cash flow projections and manage working capital.
  • Compliance and Insurance:
    • Track brokerage licensure and maintain required records.
    • Maintain insurance records and manage annual renewals.
  • Process Improvement:
    • Identify and implement process improvements to enhance efficiency and accuracy in financial operations.
    • Develop and maintain internal controls to safeguard company assets
  • Human Resources:
    • Maintain employee records and ensure compliance with state regulations
    • Coordinate onboarding of new employees, including payroll setup and IT needs

Qualifications:

  • Bachelor’s degree or training in Accounting, Finance, or a related field;
  • Minimum of 8 years of experience in accounting or finance.  Willing to train qualified candidates with appropriate experience and education
  • Basic knowledge of GAAP and understanding of accounting.
  • Proficiency in Quickbooks and Microsoft Office applications.
  • Strong attention to organization, detail, and accuracy.
  • Effective communication and interpersonal skills.
  • Ability to work independently and manage a diverse set of responsibilities.

Benefits:

  • Competitive salary commensurate with experience.
  • Comprehensive benefits package (health, dental).
  • Paid time off and holidays.

How to Apply?

Interested candidates are invited to submit their resume and cover letter detailing their qualifications and experience to contact@bradvisors.com with the subject line “Controller/Full Charge Bookkeeper Application.”